Coaches can download the app via Google Play (Android) or the App Store (IOS). You need to permission coaches to access data via the app. You can do that by going to their record on the database and clicking on ‘Add / edit / View Access Rights’. Down the left-hand side you’ll see the option ‘Record Attendance’ and on the right, the classes you can give them access to.
When the app is launched, coaches will be able to select see the classes they have access to, the current register (for example, Summer Term) and the session:
Once they’ve selected the relevant class, register, and session, the list of gymnasts will load using the latest data from your membership database.
You, as the main administrator, determine what fields should be included on the register. You can then further decide what fields you want presented on the main screen and what fields should be available when you click on a persons name. In the example below, I’ve just selected first and last name to appear on the main screen. You can choose how you want to order the names – either by first or last name. If you’ve opted to include the payment status of the member and they owe money, an icon of a wallet appears. If you’ve left a note for the coach, an icon of a note pad will appear:
Clicking on the name will display all fields you opted to be included on the register so now coaches have all the latest membership and payment information at their finger tips:
To record attendance, just tick the names and hit record (R):
Information on attendance is stored centrally online so no more storing old paper registers!