Payment Summary Report

Helpdesk -

The Payment Summary Report allows you to see headline financial information for your accounting period to-date and take snap-shot information for a period of time within your accounting period, for example 'How much was paid from 1st March - 31st March'.

Figures and text shown in blue are hyperlinked to the underlying Detailed Payment Reports (ie. payment reports at the member level).

Through the Payment Summary Report you can access Detailed Payment Reports:

  • Across all payment requests issued (represented in the 'Total' numbers above the Payment Summary Table)

  • By individual payment requests (by clicking on the figures in the Payment Summary Table) 

  • By ticking the check boxes next to the payment request descriptions in the table and selecting which type of report you want to see, the options for which are shown by hovering over 'View reports' in the tool bar.

Explanations of terminology:

Total paid for activity period

This figure is made up of all payments received within the activity date range set.
 
Forecasted income for accounting period
The forecasted income for the accounting period is calculated as follows: Total amount paid + Total amount pending (applicable for Direct Debit payments) + Total amount outstanding (ie. requested but not yet paid) + Upcoming payment requests to be issued within the accounting period (ie. scheduled payment requests like renewals and instalments).

Total paid for accounting period to-date
This figure is made up of all payments made within the accounting period.  If you are accepting payment by Direct Debit, only when the funds clear will the amount be included in the Total paid figure. 

Outstanding for accounting period to-date
This figure is calculated from the total of all outstanding payment requests for the accounting period but not paid.
 

Other options in the Payment Summary Report include:
 
View reports
There are a number of different reports (with self explanatory descriptions) that can be accessed via this option, the majority of which require you to make a selection of payment requests first from the payment report summary table.  
 
There is one report of particular note here and that's the Transaction Report.  This details all online payments received so you can cross reference the data shown in Pay Subs Online with your GoCardless and / or PayPal account.  It also helps you keep track of the costs of online transactions, helpful for accounting purposes.

Archive payment requests
This option allows you to select and archive payment requests.  

View archived payment requests
This option allows you to see which payment requests have been archived

Restore archived payment requests
This option allows you to restore any archived payment requests

Export Report
This option will export the information in the Payment Summary Report

Print Report
This option will print the information in the Payment Summary Report
 







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